Pay grades – Pay Day Panic

Pay day…panic!!!

You’ve Authorised your records, checked them twice, Create the Pay Run aaaaaand….Warning!!!!  

Open Work Activities exist and have been excluded

When creating a Pay Run ABCgrower looks for all Open records up to the Pay Run end date.  Top tip!  When searching Work Activity for the open records to fix, authorise or delete, don’t enter a ‘Work Date From’ in case there’s some erroneous data from way back.  We’ve seen records entered as birth years, typos where 2021 was recorded as 2012 and so on!   

There are timesheet records with no work activity in this section

Still can’t see them?  If your User profile is Restricted to a Grower (see Settings > User) you will not see timesheet records with no work activity.  You can change this if it suits your organisation to do so.

There are employees with an hourly rate less than the minimum rate of 25.41

This is warning you that there are records less than the minimum rate set for your organisation.  And, it’s just a warning – you should check your records are correct but this one won’t prevent you from creating a Pay Run (…phew!).

Pay grades – Missing Records?

Missing Records?

Where are they?

When you collect information on the ABCgrower mobile App and upload it to the website, the data is passed through staging tables where the records are checked for errors before they are passed to the relevant data tables.  If any records are in error the uploaded batch is held in the staging table.  Examples include double scanning of a unique bin number and scanning a worker who has been marked inactive. 

How do I see them?

The staging tables are on the relevant menu, for example Picking Staging is on the Activity menu and Worker Time Staging is on the Worker menu.  Staging tables are permission based so you need to have the relevant role assigned to your user profile to see them.

What do I do with them?

Records are automatically processed every few minutes.  If you’re super speedy and find records in a staging table, and none are in error, click [Re-process] to push them through (in this case all records will show in red, but there will be no error messages).

If there are records in error there will be a message to tell you what’s wrong.   You can delete a record by clicking the adjacent rubbish bin icon.  Then you can click [Re-process] to push any remaining records through (or wait for them to auto-process).  Remember to re-enter the corrected record via the the appropriate page (e.g. Activity > Worker Activity) if necessary.